Using Balance Sheet

1. When you first enter the Balance Sheet option, a Select An Option window appears with the following options:

• EXIT – Select EXIT to exit the balance sheet option and return to the Ledger menu.
• ALL – Select ALL to generate the balance sheet for all cost centers in the system.
• A list of cost centers defined in the system.

Select one, several, or all cost centers by scrolling to the appropriate cost center and pressing Enter. The system will assign an asterisk (*) next to the source indicating that it has been selected. Repeat this process to include other cost centers to create a consolidated balance sheet.

2. Once you have tagged a cost center(s) with an asterisk, press Enter to proceed.

3. At the Period field, enter the appropriate accounting period, select Exit, or press Enter to accept the system default (current period).

4. If desired, you can summarize the details of an account into one line on the report by selecting Y (Y=yes) in the Collapse Cost Centers field. If the field is set to N (N=no), all cost centers will print. If set to Y, the cost center column will appear blank and cost centers will be totaled for each account listed on the balance sheet.

5. If you have previously defined custom formats, you can choose to have the balance sheet show a summary by cost center by setting the Sum by Cost Center field to Y (Y=yes).

6. A Select An Option window appears with the following options:

• EXIT – Select EXIT to exit the balance sheet option and return to the Ledger menu.
• NET YIELD FORMAT – Select NET YIELD FORMAT to print the balance sheet using the Net•Yield standard format (NET YIELD FORMAT).
• A list of user defined custom formats (if you have previously defined any).

Select the option you want. Command options will appear allowing you to print the balance sheet or choose from a set of other print options .

Note: Multiple custom formats may be defined and used. To define a custom format, see Financial Statement Formatting.

Use the Available Actions link below for more information.

Security Required : Ledger - Ledger Reports